Filing & Organisation

• Maintain neat and accurate filing systems (digital and paper).
• Label documents properly and ensure confidential information is stored securely.

General Office Support

• Photocopying, scanning, and printing documents as required.
• Keeping the office workspace tidy and organised.
• Assisting with small projects or admin tasks as delegated.

Newsletter & Communication Support

• Assist in preparing and formatting the monthly office newsletter.
• Collect information, photos or announcements from office staff (through the Office Manager).
• Help with printing, distribution, or digital circulation.

Meetings & Record Keeping

• Take clear notes during office or team meetings.
• Type up minutes and file them in the correct folder (digital and/or paper).
• Keep meeting records organised and accessible.

Office Supplies & Stationery

• Monitor stock of office supplies (e.g., paper, pens, folders).
• Update supply checklists and notify the manager when items need ordering.
• Keep supply cupboards tidy and labelled.

Finance & Basic Records

• Assist with tracking simple financial logs (petty cash, receipts, expense sheets).
• File invoices, receipts, and financial documents in the correct folders.
• Support the Office Manager with basic spreadsheets (training provided).

Daily Tasks (Typical Routine)

• Check and tidy the office workspace.
• Review to-do list from the Office Manager.
• Organise any paperwork from the previous day (file/scanning).
• Check stationery cupboard and update supply list if needed.
• Draft or format newsletter sections (as needed).
• Attend meetings (when scheduled) and take minutes.
• Type up and file meeting notes.
• Update finance/expenses spreadsheet or file receipts.
• End of day: tidy workspace, ensure documents are correctly stored, prepare list for next day.

Skills & Qualities Required

• Basic computer skills (Word, Excel, email).
• Good organisation and attention to detail.
• Willingness to learn and follow instructions.
• Ability to write clearly and present information neatly.
• Reliable, punctual, and respectful of confidentiality.